Friday, January 19, 2007

DocuShare 5 Server Minimum Requirements

Intel or AMD platforms

  • Windows 2000 Server (SP4); Windows 2003 Server (SP1 or R2)
  • Red Hat Enterprise Linux ES 4
  • 3.0 GHz Intel Pentium 4 or AMD Athlon MP Processor or better
  • 3 GB RAM or higher
  • 2 GB of Free Disk Space
  • Ethernet Network Interface

Sun SPARC platform

  • Solaris 9 or 10 with current Patch Clusters
  • UltraSPARC III processor or better
  • 3 GB RAM or higher
  • 2 GB of Free Disk Space
  • Ethernet Network Interface

NOTE: DocuShare is tested to run on 32-bit operating systems only.

DocuShare 5 Records Manager Add-on (DSRM)

  • Windows 2000 Server (SP4); Windows 2003 Server (SP1)
  • 2.0 GHz (non Celeron) processor or equivalent AMD Opteron
  • 2 GB RAM or higher
  • 40 GB hard drive (depends on storage requirements including file plan size and quantity of records)
  • CD-ROM
  • Database Client for SQL Server 2000 SP3a or higher; Oracle Client Patchset or higher with Oracle JDBC driver; Client for IBM DB2 8.2 (JDBC Driver: DB2 Universal JDBC Driver Type 2)

NOTE: DSRM requirements are in addition to the requirements for DocuShare Server.

NOTE: Records Manager requires either IBM DB2 v8.1 or 8.2, Microsoft SQL Server 2000, or Oracle

DocuShare 5 Client Minimum Requirements

Web Browsers

  • Microsoft Internet Explorer 5.5, 6 SP1, or 7
  • Netscape Navigator 6.1 or higher
  • Mozilla 1.7.1 or Mozilla Firefox 1.0.7
  • Opera 7.52
  • Apple Safari 2.0 or higher

DocuShare Windows Client 5.0 and DocuShare Outlook Client 5.0

  • Microsoft Windows 2000 Professional SP4; Microsoft Windows XP Professional SP2
  • Microsoft Office 2000 SP3; Microsoft Office XP SP3; Microsoft Office 2003 SP1

PaperPort Link to DocuShare

  • ScanSoft PaperPort Professional 10, PaperPort 10
  • ScanSoft PaperPort Pro 9 Office
  • ScanSoft PaperPort Deluxe 9 or 8


  • Windows 2000 Professional with Office 2000/XP/2003
  • Windows XP Professional with Office 2000/XP/2003
  • Apple Mac OS X 10.3

Tuesday, January 16, 2007

Microsoft SharePoint Services vs Xerox DocuShare

gwdibble on groups said :

Hi Jerry - We have a DocuShare 3 installation with about 2800 Collections (like directories - collections contain documents, calendars, or whatever) and 70,000 documents. We've been using DocuShare for about 5 years.

Unfortunately, because we started out with DS before SharePoint existed, most of my experience is with that. I have not used SharePoint much, but more importantly, I don't have any experience with a SharePoint installation that compares in size to our DocuShare install.
Several things come to mind on this topic, and I'll give them to you in no particular order:
- DocuShare is kind of expensive, and IMO you should have it on an annual support contract with Xerox. The cost depends on license quantity and features. A rough guess is that you'd be looking in the low 5 figures for the software, plus a few thousand per year in support. You should be able to easily get a quote for exact figures.
- DocuShare paid support is truly excellent, but there is no peer support I am aware of at all. That said, if you're on a contract with Xerox, you can just as easily call them for support anyway. There is no 24x7 support, it's weekdays until 7 eastern (I think).
- We run DocuShare on its own hardware, and it's pretty beefy hardware (Xeon, 2 GB ram, hardware raid). Unless you're planning a pretty low volume installation, DocuShare will not be happy sharing hardware, particularly with SBS. I used to run it on a low-volume file and print server along with the accounting software and a few other small apps, but since version 3, the hardware requirements are higher and I'm happier with it on its own box.
- It's my impression that DS is simpler for users to learn right out of the box than SharePoint, both for users and admins. Xerox designed it to be self-teaching, so that a new user could just go to the home page and get instructions, configure her own account, add content - just start working with no training. Of course you can tighten up the security much more than that if you wish.
- SharePoint appears to have much more granular control over security. For example, DS has a group called "content managers" who can work with other people's documents (delete, undelete, etc.). Content managers can not be blocked from viewing anything in DS. So by making someone a content manager to save you those minor admin duties, you lose your ability to keep selected content private from that person.
- With SharePoint, depending on your abilities you can change the appearance with built in features, frontpage, etc. With DocuShare, pages are created on the fly using XML-based templates. So you need to know XML if you want to change how things display from the defaults. I'm working with 3rd party consultants to customize templates for my upgrade to DS 4, something I'd be doing in-house if it were SharePoint.
I wish I knew more about SharePoint so I could give you a better comparison.
However, what I would strongly urge you to do is either go to the DocuShare web site and sign up for a demo account on Xerox's server, or download and install the trial version. The demo account idea is simpler - they'll give you a username and password for one collection that you can play with as much as you wish.
The trial version is supposed to be installed on a server. When version 3 came out, I installed it on my XP desktop with a 3ghz P4 and 512 MB ram. It was really slow, and it's unsupported on a workstation (Xerox was amazed it even worked). I had to install IIS for it too. Point being, if you want to try it without doing a server install, you could give it a try on your desktop. They may have put in a block for XP since I did my tests, but it's worth a try if you don't have a server available.
You'll have to sign up for either the trial or the demo, but in my experience, they're not going to start torturing you with sales calls so
that's nothing to worry about.


Portal is the recommended solution for CMS
Managing user / workgroup / project content for ECM

Xerox DocuShare 5.0.2 Overall

DocuShare 5.0.2 offers the essential functionality required to engage in Enterprise Content Management:

Document Management
Image Capture
Records Management
Web Content Publishing

What is a Enterprise content management (ECM)?

From Wikipedia definition of ECM:

Enterprise Content Management (ECM) is any of the strategies and technologies employed in the information technology industry for managing the capture, storage, security, revision control, retrieval, distribution, preservation and destruction of documents and content. ECM especially concerns content imported into or generated from within an organization in the course of its operation, and includes the control of access to this content from outside of the organization's processes. ECM systems are designed to manage both structured and unstructured content, so that an organization, such as a business or governmental agency, can more effectively meet business goals (increase profit or improve the efficient use of budgets), serve its customers (as a competitive advantage, or to improve responsiveness), and protect itself (against non-compliance, law-suits, uncoordinated departments or turnover within the organization). In a large enterprise, ECM is not regarded as an optional expense, where it is essential to content preservation and re-usability, and to the control of access to content - whereas, very small organizations may find their needs temporarily met by carefully managed shared folders and a wiki, for example. Recent trends in business and government indicate that ECM is becoming a core investment for organizations of all sizes, more immediately tied to organizational goals than in the past: increasingly more central to what an enterprise does, and how it accomplishes its mission.

What is an Content Managment System (CMS)?

From Wikipedia Definition CMS:

content management system (CMS) is a computer software system used to assist its users in the process of content management. A CMS facilitates the organization, control, and publication of a large body of documents and other content, such as images and multimedia resources. A CMS often facilitates the collaborative creation of documents. A web content management system is a content management system with additional features to ease the tasks required to publish web content to Web sites.

Web Content management systems are often used for storing, controlling, versioning, and publishing industry-specific documentation such as news articles, operators' manuals, technical manuals, sales guides, and marketing brochures. A content management system may support the following features:

  • Import and creation of documents and multimedia material
  • Identification of all key users and their content management roles
  • The ability to assign roles and responsibilities to different content categories or types.
  • Definition of the content workflow tasks, often coupled with event messaging so that content managers are alerted to changes in content.
  • The ability to track and manage multiple versions of a single instance of content.
  • The ability to publish the content to a repository to support access to the content. Increasingly, the repository is an inherent part of the system, and incorporates enterprise search and retrieval.
  • Some content management systems allow the textual aspect of content to be separated to some extent from formatting. For example the CMS may automatically set default colour, fonts, or layout.